Careers at Verdi
Admin Assistant
hybrid
Vancouver, British Columbia, Canada .
contract . March 27, 2025
Vancouver, British Columbia, Canada .
contract . March 27, 2025
Description
Overview
We’re seeking a highly organized, proactive Administrative Assistant to support our growing team and ensure the smooth operation of our office and systems. This role is pivotal in providing operational support, enabling leadership, and contributing to our mission of building solutions for scalable, sustainable agriculture.
Responsibilities
Office Management
- Maintain office operations, ensuring supplies, equipment, and workspace are functional and conducive to productivity.
- Handle incoming and outgoing mail, deliveries, and correspondence.
- Create a welcoming, organized, and clean office environment.
Scheduling and Coordination
- Schedule and manage meetings, interviews, and company events.
- Coordinate travel arrangements for employees and leadership.
- Support the organization of key internal meetings and external events.
Leadership Support
- Prepare documents for investors, board members, and external partners.
- Maintain and organize internal company documents, ensuring easy access and accuracy.
Financial and Operational Tasks
- Assist in managing expense reporting, company card systems, and reimbursements.
- Assist with bookkeeping, financial reporting, payroll, invoicing, and vendor payments.
Recruiting and HR Support
- Assist with drafting and sharing job descriptions across platforms and networks.
- Coordinate interviews and communicate with candidates effectively.
- Draft and maintain employee records (employment contracts, option certificates) and support onboarding logistics for new team members
- Help organize team-building activities and events to strengthen company culture.
Communication
- Draft and distribute company newsletters, updates, and other communications.
- Acting as the first point of contact for general external inquiries (ex. emails, calls) and directing inquiries to appropriate individuals
- Help manage social media accounts and assist with basic marketing initiatives.
Qualifications
Required
- Proven experience as an administrative assistant or in a similar support role.
- Strong communication, both written and verbal, with a professional demeanour. Preferred English as primary/first language
- Comfortable handling confidential information with discretion.
- Flexible and resourceful, with a knack for solving problems independently.
Preferred
- Proficiency in the following tools: Google Workspace (Docs, Sheets, Slides), Notion, Humi, Odoo, LinkedIn Recruiting, DocuSign.
- Experience in financial reporting or HR support is a plus.
- Familiarity with social media and basic marketing tools is a bonus.